09 Nov
- Juba

(adsbygoogle = window.adsbygoogle || []).push({}); Fleet and Facilities Manager - 3 Position(s).Date Posted: January-28-2015
Closing Date: February-16-2015
Location: East Africa - South Sudan - Juba
Career Level: SkilledEducation: 
Job Type: Administration and Management
Salary: Negotiable
About This Job:

Q Sourcing is an East African human resource consulting and outsourcing company, combining unparalleled experience and expertise across business functions. Our client is looking for A Fleet and Facilities Manager between the age of 25 and above to work in their South Sudan - Juba Office.

Mission/ Core purpose of the Job: 

To develop, maintain and continuously improve company's fleet operations (motor vehicles, motorcycles, and other approved transport forms) and facilities both leased and owned.

Context: (Global influences, environmental/ industry demands, organizational mission, etc):

Rapid growth and expansion of the company's operations.An evolving local and international macro-economic environment.Continuous demand given the state of the country’s infrastructure.Company mission, policies, processes and procedures.Company business plan.Company objectives for level and quality of service.Locally available skills and manpower.Poor local infrastructure.Large and increasing company fleet and facilities requirements.Main Tasks:

Role Complexity:

Follow up with Finance and other departments to ensure insurance documents (policy registration, claims etc), security and other necessary documentation for all company vehicles are processed.Develop and implement a risk management system for company fleet managementManage Company fuel program (strategic fuel reserves and dumps around the country) for crisis periodsAdvise management on alternative fuel use systems to ensure efficiency and control.Manage company facilities to ensure proper maintenance and usage by both internal and external usersManage third party services providers e.g. cleaning, maintenance, sewage etc.Liaise with authorities having jurisdiction over company facilities e.g. Local levies, refuse removal & rate as applicable.Implement proactive measures to prepare for changes in Company policy, government regulations and other factors that will affect company’s fleet operations in South SudanInitiate and contribute actively to the strategic planning for all company fleet operations to meet the Company’s emerging and future transportation needs.

Task Complexity:

Develop fleet administration standards and vehicle operating policies; and recommend changes to Company’s fleet policy in compliance with the necessary environmental and health regulations.Manage all aspects of the fleet and facilities operation which includes budgets preparation/expenditure monitoring, supervising staff, drafting program guidelines, policies and related documentation for the department’s annual operations.Design and initiate fleet and facilities maintenance programs and report on fleet efficiency as well as review quotation from suppliers and vendors and advise Company management on the best option in terms of cost and brand quality.Perform and oversee activities related to acquisition, utilization, repair, preventative maintenance and replacement of company’s fleet and facilities to satisfy the company’s growing transportation needs and policy initiatives.Establish proper coordination of regional fleet and facilities operations for efficiency and control purposes; and liaise with third party vendors (service motor vehicle driver providers and facility maintenance companies etc) to negotiate cost effective rates.Establish and administer a vehicle replacement program, and coordinate procurement of fleet support items (vehicle spares and accessories) in accordance to Company’s procurement procedures and specification.Research fleet efficiency, suggest effective and cost saving approaches to fleet management; and monitor the depreciation and amortization process for all vehicles in the company fleet and oversee the sale of fully or partially depreciated vehicles.Manage pool and tool of trade vehicles at various locations and coordinate their assignment to all users.Manage company fuel program (including strategic fuel reserves and dumps around the country) and advise management on alternative fuel use systems to ensure efficiency and control.Review the performance of individual team members and complete appraisals in accordance with the employee performance appraisal procedures and time schedules.Identify training requirements of team members, develop program to address knowledge gaps and to enrich knowledge repository within the department.Ensure proper upkeep of facilities and compliance with regulations including health and safety.Manage vendors providing cleaning and maintenance to facilities.Conduct periodic need analysis of the company’s facilities requirements including regions.

Supervisory/Leadership /Managerial Complexity:

Oversee supervision of third party staff.Develop and manage unit budget.Key member of Crisis Management Committee.Guide users and subordinates in the implementation of fleet and facility maintenance program.

Creativities (improvement/innovation inherent):

Develop and maintain an effective vehicle tracking system.Build and maintain relationships with relevant local authorities, especially South Sudan Police, Federal Road Safety Corps, Customs, Immigrations etc.Keep abreast of advancement in technology, maintenance techniques, and fleet management.Research and make reliable recommendations for fleet replacement and maintenance processes.

Vulnerabilities (control span):

Theft of company  fleet and facilities assets and armed robbery.Occasional restriction of movements of people by local authorities.Erratic fuel supply.Social disturbances (strike actions, protests etc).Occasional harassment by local road traffic regulatory agencies.Difficulty to get reliable supplies or materialWeather conditions that make maintenance a challenge.Staff negligence and failure to take responsibility for failure upkeep.Unclear jurisdiction regarding levies and taxes including licensing especially company stores amongst National Government, State government, and Local authorities.Independent thought and Judgment:Assist in identifying facilities and/or their locations.Assign fleet resource to staff and functional areas in company.Recommend the brand and make of vehicles to be purchased in line with company policies.Determine the support staff to be recruited.Determine the Regional set up for Transport operation.


Approve release of vehicles for use, maintenance, and repairs.Approve of out of station allowance for drivers, dispatchers and patrol supervisor.Approve receipt for fuel purchases within the region.Key Qualifications/ExperienceHigher National Diploma or B.Sc in any Social Science discipline.Masters degree in Transport Management will be an added advantage.


5 years work experience, of which 2 years in Transport/Fleet Management in a reputable organization running a large fleet.2 years at a supervisory level.Working relationship or ability to establish relationship with all the different Police authorities, and traffic regulatory bodies.


 Best practice in fleet management.Competencies

Key Functional Competencies

AcquisitionBusiness Performance Measurement & ManagementComplaint ManagementComputer & Information Technology AppreciationLogistics ManagementPerformance AppraisalPerformance ImprovementPlanning  and BudgetingPlanning and OrganizingPolicy Design & DevelopmentProcurement ManagementResource ManagementTelecommunication Business SavvyTraining Needs IdentificationTransport OperationsVendor Management

General Working Conditions:

Normal company working conditions.May be required to work extended hours.Drivers’ license.Application Proceedure

Only candidates who meet the minimum criteria outlined as above are invited to send a comprehensive CV by e-mail to recruitment@qsourcing.com.


Kindly mark your application as "Application _ Fleet and Facilities Manager" in the subject line of your email.

The applications should reach the above address by 5:00 pm on 2015-02-16

Only shortlisted applicants will be contacted.

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